Schedule a studio session

« To Studio settings: General

Schedule a recording session to invite participants to your studio at a specific date and time.

Who: Hosts
Plan: All plans
Device: Computer browser

  • Schedule a session

    1. Log in to your Riverside account.
    2. Click the project you want to record in. 
      The recordings created during the live studio session will automatically be organized in this project.
    3. At the top of the page, click Plan.
    4. Select Schedule session.
    5. Add a Title.
    6. Under Date, click the calendar.svg calendar and pick a day.
    7. Under Time, scroll to select the desired clock.svg start time.
      You are blocked from scheduling a session that takes place during the same time slot as an existing session in the same studio. In these cases, you can either schedule the session in a different studio, adjust the duration of the existing session, or delete the existing session.
    8. Under Timezone, select a timezone.
      If you do not change this setting, it defaults to the host's local timezone.
    9. Enter email addresses of up to 10 guests or audience members

    10. Enable audience pre-registration for the session (optional).
    11. Click Create session.
      Invited participants receive a personalized email invitation containing all the session details and a unique link to the studio. The link is tied to the participant's email and grants access during the scheduled session and up to 24 hours after the session's start time.
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  • Add additional participants 

    1. Click the project folder containing the upcoming event.
      The details of the scheduled studio session appear at the top of the project page.

    2. On the far right of the listed session, Click ••• [the three dots].

    3. Click Edit session.
    4. Enter email addresses of up to 10 guests or audience members
    5. Click Save.
      The new participants receive a personalized email invitation containing all the session details and a unique link to the studio. The link is tied to the participant's email and grants access during the scheduled session and up to 24 hours after the session's start time.
  • Re-send an invitation 

    1. Click the project folder containing the upcoming event.

    2. On the far right of the listed session, Click ••• [the three dots].

    3. Click Edit session.
    4. Next to the relevant participant's email, click on the role to open up the dropdown.
    5. Click Remove this invite.
      Screenshot 2025-01-08 at 9.57.33.png
    6. Invite the participant again by following the steps above.
      This resends the invitation email.

Icon.svg Good to know

  • You can schedule multiple sessions per studio based on your Riverside plan

    • Business plan - schedule an unlimited amount of sessions per studio and 1 session per project at a time.
    • All other plans - schedule up to 3 sessions per studio and 1 session per project at a time.
  • If you create the session from the Projects page, a new project folder appears containing the upcoming event.
  • If you change or remove the scheduling information on Riverside, your participants will not receive another email with the updated details. Likewise, the Google Calendar event will not be updated.

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